How to Harness the “The Power of Affinity” and Watch Membership Renewals Soar
There are dozens, if not hundreds of ways, processes and strategies for increasing retention. There are eight point plans, twelve step plans, eighteen “touch” plans and more.
Most of them would probably work pretty well if they were implemented and used on a regular basis. A lot of times the main reason that these plans go by the wayside or are used occasionally is because they require a fair amount of human interaction from board members, staff and committee members.
Guess what?
When you add the human piece there is automatically room for procrastination, fear, discomfort and a whole variety of other obstacles and emotions to get in the way.
The “affinity” tool I’ll describe below eliminates most of the roadblocks and is a great baseline for starting a true retention “system”.
Instead of sending out the typical renewal form letter signed by the Executive Officer, Board President or Membership Director I want you to try using the “power of affinity”.
If a renewing member is “sitting on the fence” about renewing their membership there is often little hesitation to quit if the only one asking them to renew is a staff person or even a Board President.
Here is where you can use affinity to keep that member from quitting.
Affinity is really just a big word for having a common goal or having familiarity with a certain group.
If a member is considering whether to renew or not the way to sway them is not by a second notice (same as the first one) or a “we’re sorry to lose you” letter from the Chamber office.
The people that have the most influence are those that the renewing member has “affinity” or familiarity with.
Here are four simple steps you can take right now to increase membership renewals. They really do work!
Step One: Call or email all of your board members and tell them to bring 100 business cards with them to the next board meeting. That’s pretty simple.
Step Two: At the board meeting while business is being conducted have the board members write “I’m glad you are a member” or “thanks for your support” or some other very short personal note on the back of each of their business cards and then sign them.
Note: To be effective they must be handwritten not stamped, printed or copied.
Step Three: When you send out your renewal letter simply drop in one card from each board member with the personal note and signature on the back. If you have twelve board members then there should be twelve individually signed business cards in the envelope.
Step Four: Watch the power of affinity do the “heavy lifting” for you. When your member believes that ten, twelve, sixteen or more of their “peers” (people they have affinity with) are all aware and watching for there renewal, not just an EO, Membership Director or bookkeeper their odds of renewing will go up dramatically. Your renewing member does not want to let his or her affinity group down by leaving the Chamber. They will also appreciate the fact that so many individuals have taken an interest in their membership.
Do those four steps sound too simple to be effective?
Just give it a try. It will work. All it takes is a little effort during a board meeting and a little extra “stuffing” with the renewal letter. What if just one member that was going to quit renewed because of the power of affinity?
What if you increased your retention by just one or two percent?